Product
Turn every award into a controlled commitment.
Contract Management captures the commercial rules of an awarded project — value, terms, milestones, and guarantees — and keeps them connected to project execution, variations, and billing instead of buried in PDFs.
The status quo
Without Orgin3
- Signed contracts and amendments locked in shared drives nobody agrees on
- Contract value and retention tracked separately from the project
- Milestones and guarantee expiries missed until it's too late
- Variations negotiated and approved without updating the contract baseline
- Retention and advances tracked in spreadsheets that never reconcile
On the roadmap
Planned capabilities
- Centralized contract register with value, currency, and payment terms
- Milestone tracking with expiry alerts for guarantees and notices
- Variation workflow that updates the contract baseline and billing eligibility
- Retention, advance, and guarantee tracking tied to project and finance
- One audit trail from award through closeout
How it works
A connected flow, end to end
How contract management comes together across the platform — no rekeying, no lost handoffs between teams.
Award
Create the contract record from the winning proposal with agreed commercial terms.
Contract review
Negotiate, amend, and approve the agreement; store the signed document and attachments.
Baseline
Set the original value, retention, advance, milestones, and guarantee terms.
Project setup
Hand the contract baseline straight into Project Management as the execution budget.
Variations
Process change requests through approval, updating the contract value and budget impact.
Billing
Link certified progress and variation billing to the contract's payment terms and retention.
Completion
Track final account, retention release, and defects liability to closeout.
Capabilities
Everything Contract Management teams needPlanned
Contract Register
Number, client, value, currency, tenure, and payment terms
Document Library
Agreements, LOIs, drawings, BOQ, and amendments, versioned
Commercial Terms
Original, approved variation, and revised contract value
Milestone Tracking
Commencement through final completion with alerts
Variation Workflow
Request → assess → approve → value update → billing impact
Retention & Guarantees
Advance, retention, performance, and bond expiries
Claims & Notices
Notice tracking with evidence and follow-up
In depth
Built around the way Contract Management teams work
Contract terms that drive the project, not sit in a PDF
Orgin3 connects the contract's commercial rules directly to project execution, variations, and billing. The contract value, milestones, and retention drive the project budget and the billing schedule, so obligations never stay buried in a signed file.
- Contract value feeds the project budget baseline
- Milestones drive the project schedule and billing cadence
- Retention and advance reconcile against finance
- Variation workflow updates contract and budget together
Milestones, guarantees, and expiries that don't get missed
Construction contracts are full of dates that matter: mobilization, completion, retention release, and guarantee expiry. Orgin3 tracks them with escalation so commercial risk doesn't become a claim.
- Automated alerts for milestone deadlines
- Guarantee and bond expiry tracking with notice periods
- Retention release schedules linked to closeout
- Claims register for disputes and notices
The full commercial picture, live
From the moment value is agreed, Contract Management shows original value, approved and pending variations, billed, certified, received, and outstanding retention — so you always know what's due and what's been claimed.
- Approved and pending variation value
- Billed vs certified vs received cash position
- Outstanding retention and advance balances
- Contract-to-closeout completion timeline
Who it's for
Made for every role in the business
Commercial Manager
Sets up the contract baseline and monitors value, retention, and variation billing.
Contracts Administrator
Manages document library, milestones, guarantees, and notice tracking.
Project Manager
Receives the contract baseline as the project budget and tracks variation impact.
Finance Team
Reconciles billing, retention, and advances against the contract terms.
Connects to your stack
Works alongside the tools you already use
Import and sync data from the systems your team works in every day — with an open API and webhooks for anything custom.
The Platform
One platform, fully connected
Frequently asked questions
Everything you need to know about Orgin3 ERP for MEP contractors.
No — it complements them. Orgin3 stores the signed agreement and amendments as documents, alongside the structured contract record that drives the project, variations, and billing.
Get Started
See what Orgin3 can do for your business
Book a personalized walkthrough with an MEP industry specialist. We'll map your current workflows to the platform in a single session.
Cloud or on-premise deployment · Dedicated implementation · Security aligned to enterprise security controls
Contract to project execution
The contract baseline seeds project setup — value, milestones, and retention drive the budget and billing schedule from day one.