Product
Control every tender from invitation to award.
One register for every bid — with deadlines that never slip, documents that stay current, and a clear line from tender to estimate to contract.
The status quo
Without Orgin3
- Tender deadlines missed because documents live in email inboxes
- Last-minute addenda and revisions nobody agrees on
- No accountability for who owns which clarification
- Win/loss reasons forgotten, so the same mistakes repeat
- Estimates started before the tender is even qualified
The Orgin3 outcome
With Orgin3
- Centralized tender register with deadline alerts and escalation
- Version-controlled documents and addenda with full audit trail
- Checklists per role so nothing is submitted incomplete
- Direct links to the BOQ, estimate, and eventual contract
- Win/loss tracking so the right opportunities get the right attention
How it works
A connected flow, end to end
How tender management comes together across the platform — no rekeying, no lost handoffs between teams.
Tender received
Log the invitation, key dates, client, consultant, and trade from one screen.
Qualify
Score the opportunity against value, location, and complexity before committing estimating effort.
Document review
Upload, version, and distribute tender documents; log clarifications and addenda.
BOQ & estimate
Link the structured BOQ and approved estimate directly to the tender.
Proposal
Generate the commercial proposal from the approved estimate.
Submit
Route the submission through the approval checklist and evidence the on-time delivery.
Clarify
Track questions, responses, and amendments until the tender closes.
Award / loss
Close the tender with a decision, capture the reason, and hand the contract to project setup.
Capabilities
Everything Tender Management teams need
Tender Register
Number, client, consultant, location, trade, value, and deadline in one view
Deadline Alerts
Automated reminders that escalate to the owner, BDM, and branch head
Document Management
Versioned drawings, specs, addenda, and submission evidence
Clarification Tracker
Questions, responses, and a paper trail for every amendment
BOQ Linkage
Reference the structured BOQ directly from the tender
Estimate Linkage
Attach the approved estimate and preserve its version
Approval Workflows
Checklists and approval gates before submission
Win/Loss Analysis
Capture outcomes and reasons to improve the next bid
In depth
Built around the way Tender Management teams work
A tender checklist that survives handoffs
Tender teams lose submission quality when work passes between BDEs, estimators, and commercial leads. Orgin3 keeps a single responsibility register with due dates and evidence per item, so submission day is assembly, not scrambling.
- Auto-generated submission checklist per client and trade
- Owners and due dates for every action item
- Evidence required before each gate unlocks
- Submission log with what was sent, when, and by whom
Stop estimating the wrong tenders
Estimating is expensive. Orgin3's qualification workflow — BDE submit, BDM review, branch head approve — gates expensive estimating effort behind a clear yes/no so estimators focus on winnable work.
- A/B/C grading by value, client history, and strategic fit
- Branch assignment so local teams own the right opportunities
- Automated rejection reasons that feed future bid decisions
- Rejected tenders available for re-qualification if conditions change
Deadlines you can see coming
Every tender has one date that matters: submission. Orgin3 counts down every deadline and surfaces the ones at risk before they become problems.
- Calendar view across all active tenders
- Escalation paths that change with time remaining
- Addenda deadlines tracked separately from final submission
- Integration with the project schedule once awarded
Who it's for
Made for every role in the business
Business Development Executive
Captures the tender and keeps the register current as documents evolve.
Business Development Manager
Reviews qualification and owns the win/loss outcome.
Estimator
Receives a complete, qualified handoff linked to the right BOQ and estimate.
Project Manager
Onboards the awarded tender directly into project setup with the contract baseline.
Connects to your stack
Works alongside the tools you already use
Import and sync data from the systems your team works in every day — with an open API and webhooks for anything custom.
The Platform
One platform, fully connected
Frequently asked questions
Everything you need to know about Orgin3 ERP for MEP contractors.
Tender Management feeds the winning estimate, but full BOQ & Estimation lives in its own module. They stay linked so the numbers never drift.
Get Started
See what Orgin3 can do for your business
Book a personalized walkthrough with an MEP industry specialist. We'll map your current workflows to the platform in a single session.
Cloud or on-premise deployment · Dedicated implementation · Security aligned to enterprise security controls
From qualified tender to approved estimate
Once the tender is awarded, hand the BOQ and estimate straight into project setup — the numbers stay the same from bid to budget.